Central Mailing System Could Save Government £££s

By working together to combine day-to-day mail, Government offices, departments and even entire agencies could save huge amounts of money on their postage

Integrated Document Solutions (IDS) has announced a money saving solution to enable UK Government offices, departments and agencies to save up to 33% on their daily postage by working together.

By utilising FunAsset’s MailSort On Demand software, IDS can provide multiple Government bodies with a central print and mail system that will save significant amounts of money on their postage, day in, day out.

“By channelling mail from multiple offices, departments and agencies to a central location, the postage savings offered by a Royal Mail discount service can be gained,” states Mark Williams, Marketing Coordinator for FunAsset and IDS. “It is unlikely that individuals can reach the minimum mail quantity of a 1000 required by the Royal Mail, but by combining correspondence from other sources, this number can be reached more easily.”

Many UK Government authorities already use Royal Mail discount services such as MailSort and WalkSort for posting CTAX and NNDR paperwork to citizens. The proposed IDS solution enables the same authorities to post their day-to-day mail in the same way.

“By integrating MailSort On Demand, huge sums of money can be saved each year,” comments Mark. “Furthermore, detailed accounting reports can be generated so any office, department, agency or individual involved in the central print and mail partnership can have their mail usage itemised and billed separately.”

The concept of centralising print and mail operations can also be applied to any business or organisation with multiple offices and departments. “If you can accumulate enough UK mail in a single run to meet the Royal Mail’s requirements, it is likely you will qualify for up to 33% postage discount," states Mark.

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